British Mountaineering Council (BMC) Participation Statement
“The BMC recognises that climbing, hill walking and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions.”
Participation in adventurous activities entails some risk of injury. All staff employed by AFS Mountaineering are trained and appropriately qualified to run advertised events and will at all times proceed in a manor to limit the risk of injury. However, customers need to accept that accidents and injuries can happen.
Please ensure that you have read and understood the British Mountaineering Council Participation Statement above.
These Terms and Conditions are designed to ensure safety, clarity, fairness to all parties and to ensure your experience from initial enquiry until the end of the event is the very best we can provide.
The requirements of the Adventure Activities Licensing Authority mean that we are unable to take under 18s unless they are accompanied on the event by their parent or legal guardian. Any booking for a person under 18 must be made by their parent or legal guardian.
The parent or guardian needs to be aware and accept the risks involved in adventure activities and satisfy themselves accordingly.
All bookings are on the basis that the customer will, at all times, observe the safety regulations set by the leader.
The contract is subject to availability of a course place/date and the acceptance by the customer of these terms and conditions.
Neither the AFS Mountaineering website or literature constitutes an offer and AFS Mountaineering may correct any errors or omissions to its published prices at any time prior to the confirmation of the contract in accordance with this condition.
All information is produced in good faith that it is accurate at the time of going to press.
Terms and Conditions of Bookings
1. Booking & payments - We reserve the right to refuse a booking or to make changes to advertised prices until the point of confirmation of your activity / event. If this occurs we will notify you and if you are not satisfied with this all monies paid will be returned. Full payment is due at least two weeks before the start of your activity / event. Bookings made within two weeks of the start of any activity / event will require payment in full upon booking. Bookings for NNAS Courses and advertised set events (on the AFS Mountaineering website, Facebook and Twitter pages) must be paid in full at the time of booking. The price of your activity / event can be varied due to government action, such as charges in VAT (if applicable) or any other government imposed changes / currency changes. If you do not pay your balance within the above time scales you may incur further charges in accordance with the Late Payment of Commercial Debts (Interest) Act 1998. Payments can be made by bank transfer (BACS).
2. Cancellation / Changes by you - Should you wish to change details of your booking after we have confirmed details we will do our best to help accommodate you. There will be a fixed admin fee of £30 if the change reduces the overall cost. If the change increases the value of the activity / event i.e. further payment is due, then the admin fee will be waivered. Should you wish to cancel the booking or make a significant change which greatly reduces the activity / event you have booked (i.e. cancel group places, additional days or specific elements of the activity / event) the following cancellation schedule will be used to ascertain any outstanding fees:
More than 4 weeks prior to the start date -- Loss of deposit / equivalent only
Between 2 & 4 weeks prior to the start date -- 35% of the total cost + Deposit /equivalent
Within 2 weeks of start date or during the event -- Full payment is due
3. Cancellation / Changes by us -
(a) Should we make changes or cancellation due to AFS Mountaineering inability to provide resources or staff or when cancellation by others on your course makes continuation unviable or impractical we will inform you as soon as possible with suggested alternatives. Should these not be satisfactory or suitable for you we will refund all monies within 14 days (by BACS).
(b) We will always strive to provide you with the activity / itinerary stated on your booking form / confirmation however the very nature of the outdoor environment means that the weather and other unforeseen circumstances can often determine that this is not possible. Examples of possible hindrance may be no water / snow, too much water /snow / wind, landslides road / river blockage, local access / land management / forestry issues etc. Any changes we are forced to make due to these or similar circumstances will be based on ensuring your safety and providing you with a quality outdoor experience. We will inform you as soon as we have made an assessment that such a change is necessary so we can discuss / arrange suitably comparable alternative activities / locations / itinerates for your day / event / course. Refunds are not normally provided in such circumstances.
(c) Some events require a minimum number of participants in order to be viable. You will be advised of this when we confirm your booking. If we cancel the event because of insufficient numbers, you will be offered a full refund, or the offer of an equivalent event on a different date. We are not liable for any other costs incurred by you, and strongly recommend that you take out appropriate holiday / travel insurance.
(d) We reserve the right to refuse your participation if we deem your level of fitness, health or your clothing / equipment is unsuitable for the event, or if you appear to be under the influence of alcohol or drugs or you are otherwise behaving inappropriately. This will be treated as a cancellation by you and no refund will be given in these circumstances.
(e) If, due to Force Majeure we are unable to fulfil our contract with you, you will not be due compensation. This relates to extremely unusual or unforeseeable circumstances beyond our control which generally affect us all. These can include, for example, war, riot, industrial dispute and / or strikes, civil commotion, disorder, terrorist activity and its consequences, natural or nuclear disaster, malicious damage, fire, flood, epidemic, quarantine restriction or extreme weather conditions which make normal operations impossible to continue or dangerous.
4. Insurance – Although we have full public liability insurance we recommend that you arrange adequate personal insurance cover for activities, holidays and courses. You should note that many travel insurance policies exclude cover for certain sporting activities, so you should carefully check the terms of any proposed insurance policy to ensure that it meets your requirements.
5. Liability – In the absence of any negligence or other breach of duty by us or our employees and agents, you will be responsible for any loss, theft, injury or damage to your own vehicles, their contents fittings or accessories. In the event of a breach of this contract by AFS Mountaineering, we shall not be liable for any loss, damage cost or expense arising out of the breach which was not reasonably foreseeable at the date the contract is made, except in respect of death or personal injury resulting from any act or omission on the part of AFS Mountaineering. AFS Mountaineering will only be liable for loss or damage caused by the proven negligence or default of the company or its employees in performing their obligations under this agreement.
6. Health and Safety – Outdoor adventurous activities take place in varied natural environments where there are natural hazards and risks to manage. Clients must adhere to the instructions, guidance and decisions of our mountain leaders as they have specialist knowledge & skills and are committed to keeping you safe.
(a) It is your responsibility when booking to ensure that you and members of your group are fit enough to cope with the activity and the environment associated with your booking. Clients must inform us prior to the event of any medical condition / illness / disability (including medication which may affect their performance) on the booking form so we can discuss your needs and make appropriate arrangements. All clients should inform the mountain leader if there has been any change to the medical condition / illness / disability between booking and the start of the event. All clients should inform the mountain leader immediately if they feel unwell during the activity.
(b) Illicit drug use is not permitted prior to, or during our events / activities. Clients wishing to bring alcohol on wilderness camping treks must be aware that they are responsible for it, it is for personal consumption in the evening and that they must drink responsibly so as not to behave inappropriately, cause distress to others, cause damage or be unable to continue the activity / be unfit in the morning. Behaviour that disrupts the smooth running of an event may result in the disruptive customer(s) being excluded. This will be treated as a cancellation by you as per Section 3d above.
(c) Clients must show respect to equipment / vehicles / buildings / other clients / wildlife (flora and fauna) and the environment / other hill / mountain users / staff / land owners or their employees – Abuse or causing distress to others or loss / damage due to negligence will result in repair / full replacement costs. This may also lead to exclusion from activities / accommodation / courses without refund. The customer is responsible for the safekeeping of all equipment issued for use during the activity/course.
7. No Smoking Policy – In England and Wales - The Health Act 2006, and in Scotland - The Smoking, Health and Social Care (Scotland) Act 2005 and the Prohibition of Smoking in Certain Premises (Scotland) Regulations 2006 mean that smoking is prohibited in any building. This includes all AFS Mountaineering vehicles and tents.
8. Dogs – If you are booking an activity / event for yourself or yourself with friends / family that is not a pre-advertised organised event on the AFS Mountaineering website (or social media pages), you are welcome to bring well-behaved dogs. They must be kept on a lead at all times so as not to disturb wildlife and the owner will be responsible clearing up and appropriately disposing of dog mess. If you wish to bring your dog on a wilderness camping trek, you must have your own tent. AFS Mountaineering cannot provide tents under these circumstances.
9. Use of AFS Mountain Walks equipment – With the exception of fair wear and tear, AFS Mountaineering reserves the right to charge for equipment provided to you for the activity / event that is lost, damaged or misused. This charge means the full cost of a new replacement or equivalent item of the same standard. If you are unsure of how to use the equipment please ask your mountain leader.
10. Service and feedback – We want you to enjoy your experience in the outdoors to its fullest, if you are dissatisfied with any aspect of the service provided by AFS Mountaineering please inform us as soon as possible and we will take appropriate action.
11. Meeting up – Please ensure you are at the agreed meeting point by the agreed time. If you are running late then please contact us, and we will do our best to accommodate the delay, but this will be at your risk and not at the inconvenience of other clients.
12. Final choice of routes – The choice of routes for all events is in the discretion of the leader. No guarantee can be given that we will reach a specific location or summit, and timings given can therefore only be approximate. Unless otherwise specified, an event would normally finish in late afternoon or early evening on the relevant day. You are therefore recommended not to have any obligation or commitment for later that day. If you wish to meet a specific schedule, e.g. for onward travel, please notify us before the start of the event, however we cannot guarantee to be finished by a specific time, and will not be liable for any additional costs incurred.
13. Photographs and Marketing – Photographs taken on our events may be used on our website, social media pages or other promotional material. If you do not wish to be photographed, please inform the leader.
14. Personal possessions – You may leave dry clothes or footwear in our vehicle to change into after the event, however this is at your own risk. We take no liability for loss or damage to your equipment or clothing that you bring with you on our activities.
15. Additional Terms and Conditions relating to wilderness camping treks – All wilderness camping events are self-contained. The group carries everything it needs (tents, sleeping bags, food, cooking equipment and fuel, etc.), and you will be expected to carry your fair share. There are no washing or toilet facilities (with the exception of one or two particular bothies) for the duration of the event, other than what we arrange ourselves. The leader is not the sherpa, porter or cook. Advice on what food to bring can be given before any event. For wilderness camping treks, Wayfayrer or similar ready-cooked meals can be provided with a minimum of two weeks notice (breakfast and evening meal). Any special dietary requirements must be made at the time of booking, the company cannot accept responsibility for not being able to deliver special dietary needs at short notice. If you book as an individual, you may be expected to share a tent with another individual of the same gender.
16. Permits – It is your responsibility to obtain any permits required for any additional activities you wish to undertake whilst on one of our events (e.g. fishing).
Please get in touch if you would like to come onto one of the advertised events, courses or if you would like to discuss your own adventure.
We don't use online payment and booking as just a brief email exchange can help us determine whether an event will be right for you. We are a small organisation and prefer the personal approach. Some specific special events will have their own booking form associated with the event page but this will be made clear on that event.
So the process is to:
If you need to hire any equipment please let us know or if you have any questions about what to bring. Our recommended gear list can be found on the Gear You'll Need page and you can download the information as a checklist. Some items on the essential gear list we can loan if you don't have them. You will need to make your own transport and accommodation arrangements although we can arrange to meet you at your accommodation or at the start of the walk (you can follow your leader by car to the start of the walk if it is remote and difficult to find)! We can provide advice about your equipment so please don't go and spend a fortune on new gear!
We'll try and respond as quickly as possible but we may be somewhere remote for several days - please bear with us - we will respond as soon as we can.
Please read through the booking terms and conditions below to ensure that you're happy with them.
Costs are given for each activity on their respective pages but will vary depending on numbers, the time of year, the type of activity, location, and whether they are bespoke or a set event. Some of the wilder more complex landscapes can create their own unforeseen hazards.
Hill walking and Mountain Hiking (maximum of 8):
£60 per person per day.
Wilderness Treks (Maximum of 6):
£150 per person for the whole adventure.
* Please note we can hire out standard equipment from the gear checklist if you don't have it: £10 to borrow a roll mat & sleeping bag, £5 for a tent, £5 for a stove. £16 if you need to borrow the lot. For other items please get in touch *
Bespoke Events (Maximum of 8 unless otherwise agreed beforehand)
Prices as for Hill walking and mountain hiking if booking a single/multiple days. Prices as for wilderness treks if booking an expedition.
£125 per person for both days including training, assessment and certificate (if you pass!). NNAS Badges can be purchased extra for £2.50. We cannot offer discounts on NNAS courses.
For the price you are getting an experienced and qualified mountain guide who will take responsibility for your safety, ensuring you have the right equipment, providing specialist equipment where necessary, provide advice on equipment and hill/mountain craft for your own independent adventures, advise on different regions to visit which match your interests, provide some information about the landscape, flora and fauna we may encounter plus other interesting historical snippets if applicable! AFS Mountaineering guides all hold the relevant qualifications and are insured to work within the remit of their awards. They all hold relevant wilderness first aid courses and come with many years of experience of hill walking and mountaineering - well beyond what will be required on our activities.
What we can't guarantee is the weather which, in Britain, is notorious.